Project Secretary
The role:
▪Provide secretarial and organizational activities to the Project Manager. Guarantee general secretarial duties and an efficient service to the Project Team
Tasks include:
▪Receive and screen telephone calls, emails and/or visitors
▪Know and use spoken and written appropriate foreign languages fluently
▪Update appointments calendar, telephone and address references
▪Draft incoming and outgoing correspondence, compose and type letters and actions e-mails
▪Organize archives and file correspondence and documentation (paper and electronic), also using integrated systems and applications if required
▪Support the preparation of reports and presentations using appropriate software
▪Occasionally attend to meetings, taking notes and write reports
▪Arrange attendance to conferences, exhibitions and meetings, including venues and catering requirements
▪Arrange international travel, handling also complex itineraries
▪Check Passport and Visa requirements and arrange necessary paperwork
▪Prepare the order for all the materials necessary to office activities (stationery, etc.)
▪Process project, travel, business expenses, if required
▪Be discreet in managing information and tactful / polite in interpersonal relationships
Candidates should have previous experience in a similar role and have good experience with Microsoft Office package with advanced user status in Sharepoint, Powerpoint etc
Status: Contract / Inside IR35
Location: Kingston
Rate: £Depending on experience
Ref: 16437
